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Gradebook Help

1. Backing Up Marks

2. Adding a Student

3. Deleting a Student

4. Printing Gradebook Student Reports

5. Making Student Comments

6. Making Class Comments

7. Making a Class Summary Sheet

8. Email/Phone #/etc.

9. Printing Gradebook Grid

10. Putting Marks on an Intranet

11. To Enter Marks into Sirs

12. To Print a Sirs Marks Verification Sheet

13. Setting Up Classes at the Start of the Semester

14. Settings, When Setting Up Gradebook Components/Tasks/etc.


REPORT CARD #2 (May '10) -  Grade Student Reports "Must Haves" & "Can't Haves":

Must Haves:

  • School Year: 2009 - 2010
  • Teacher's Name
  • Contact Email
  • Contact Phone:  523-3200
  • Advisory teacher's name
  • Class comments (optional)
  • Student comments (optional)

Can't Have:

  • Class Averages


1. Backing Up Marks

step 1: Quit Gradebook.

step 2: Open up the My Documents folder.

step 3: Right-click on the folder called TPetData and drag down to Copy. (Your TPetData folder may have your initials at the end.)

step 4: Close off all windows. (You can leave your browser window, with these instructions, open.)

step 5: Double-click on My Computer.

step 6: Double-click on the "teachers on xbal T:" drive.

step 7: Double-click on the folder called "A-TEACHER FOLDERS"

step 8: Double-click on your folder. (If you don't have a folder in "A-TEACHER FOLDERS, make one!)

step 9: Right-click in the blank white area of the window and choose paste. (Choose Replace All, if the warning window comes up.)

step 10:  If you're part of the grade 9 PAA or Fine Arts rotations, make sure to repeat steps 1 - 9 for ALL the TPetData folders in your My Documents area.

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2. Adding A Student

step 1: In the Quick Launch window hi-lite a class.

step 2: Click the Launch Class List button.

step 3: Click the New Student button.

step 4: Manually enter all the info for that student.

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3. Delete A Student

step 1: Go to the Tools menu at the top of the screen and drag down to Student Class Assignment.

step 2: In the Class drop-down menu choose the correct class.

step 3: In the right column, where it says Students In This Class, click the student you'd like to delete.

step 4: Hit the left arrow in the middle of the screen.

step 5: If you really want to delete this student, press the Yes button. (Remember, once you press Yes, this is the "point of no return" and the entered marks for this kid are gone forever.)

step 6: Press Close.

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4. To Print a Gradebook Student Gradebook Report

step 1: Double-click on the class.

step 2: Go to the Reports menu at the top of the screen and drag down to "Student Summary."

step 3: Have check marks in the following cells:

- Show Students Cumulative Grade

- Show Student Comments

- Show Class Comments

- Show Period/Component Weighting

- Show Student Task Grade Percent

step 4: Get rid of check marks in the following cells:

- Show Class Average

- Show Weighting Percentages

- Show Task Notes

optional:

- Grade Periods With The Color

- Grade Components With The Color

- Show Task Date 

printing

step 5: Either hit Select All, or select just the students you want.

step 6: An optional step is to only print certain tasks . . . to do this, click on the 'Tasks' tab and select ONLY the tasks that you'd like included on the interim report. 

step 7: Hit the Preview button. (Very important! If you don't Preview your name, etc. will NOT go on the print-out!)

step 8: Hit the Print button.

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5. To Make Individual Student Comments

step 1: In the Quick Launch window, hi-lite the class you want.

step 2: Press the Launch Class List button

step 3: Hi-lite the student you'd like to comment on.

step 4: In the Notes area (on the right-hand side) add a comment.

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6. To Make a Class Comment

step 1: In the Quick Launch window, hi-lite the class you want.

step 2: Press the Launch Class List button.

step 3: In the Class Comments area at the top, enter a general comment. This will show up on all Student Summary Sheets.

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7. To Make a Class Summary Sheet

step 1: In the Quick Launch window, hi-lite the class you'd like to make a summary sheet for. A summary sheet looks something like this:

classsummary2

note: in the example above you would probably want to replace the student # with the actual student's name!

step 2: Click the "Launch Spreadsheet" button.

step 3: Go to the Reports menu at the top of the screen and drag down to "Class Spreadsheet Summary".

step 4: Choose the following as seen in the diagram below:

classsummary1

note: You must hi-lite the semester title, . . . in the case above, I've called it Semester 2.

note 2: Get rid of the check marks in the "Show Task Header Info" and "Show Component Summaries."

note 3: Make sure there's a check mark beside "Show Period Summaries."

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8. Entering Email Address/School Year/Phone #'s/etc.

step 1: In the "Quick Launch window" go to the top of the screen and click on the "Tools" menu and drag down to "Options."

step 2: Enter the info as seen below:

options

note: when you enter this info, it will print properly on each student's Gradebook report.

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9. Printing a Gradebook "Grid"

step 1: In the "Quick Launch window" click on the class you'd like to print out a marks grid for.

step 2: Click the "Launch Spreadsheet" button.

step 3: Go to the "Reports" menu at the top of the screen and drag down to "Class Spreadsheet Summary."

step 4: Click on the options as seen in the diagram below:

grid

note: make sure in the "List Students By . . ." area that you choose ID, so student can't openly see each other marks.

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10. Posting Student Marks to a Local Intranet Webpage

Gradebook can export the students' marks as a webpage. (ie. you use a webpage for students to check their marks, instead of printing out the marks grid . . . save a tree!)

Click here to see an example. This webpage is running off a Mac computer in room 128. Students can NOT view this webpage outside the Regina Public School system. See me if you want to do this. (Little bit of a learning curve to do this, but it's not rocket science!)

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11. To Enter Marks Into Sirs

step 1: From the Marks menu:

a. select Marks Entry Data Wizard

b. select Report Period - (Ex 2007-2008 Sem I - Midterm)

c. select the class you want to enter marks for

step 2: Click Next

step 3: Enter a mark for the first student and then click [Next Student]

step 4: Continue until all students have a mark and then click [Close]

step 5: Repeat for each class.

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12. To print a verification sheet in Sirs: (If you have trouble, ask Kendra for help in printing)

step 1: In Sirs, go to Marks > Student Mark Reports > Mark Verification Gathering Report.

step 2: Under Report Options Tab

a. Pick the correct reporting period (2007-08 Sem I Midterm)

b. Pick the class or classes you want

step 3: Under Sort Group Tab

a. Group should be currently enrolled

b. Page Break on Sort Change should be selected

c. Sort Field = class

step 4: Sign the Completed Marks Report in the office indicating you are finished entering marks. At this point no mark changes are permitted.

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13. Setting Up Classes at the Start of the Semester:

There are 4 parts to setting up your classes at the start of the semester. Part 1 should only be done at the start of the school year. Part 2 is mandatory each semester and Parts 3 & 4 can be done to make things easier when you're setting up your Semester 2 classes:

  • Part 1 - Setting Up a New TPetData folder (start of the year only)
  • Part 2 - Importing students into Gradebook
  • Part 3 - Re-naming previous semester classes (optional for semester 2!)
  • Part 4 - "Pinning" from old semeter to new semester (optional optional for semester 2!)

 

Part 1 - Setting Up a New TPetData Folder (start of the year only)

step 1: Open up My Documents. Make a new folder called "marks_old" and drag the TPetData folder into it to get rid of it. (Moving your TPetData folder is eliminating all your marks from last year! TPetData is where Gradebook stores all your marks.)

step 2: Go to My Computer > Local Disk (C:) > Program Files > MIG > GradeBook Plus and right-click on the folder called TPetData. Choose Copy.

step 3: Go to My Documents, and right-click and go Paste.

step 4: Make sure the name of this TPetData folder is EXACTLY the same as the one you moved into the "marks_old" folder. (ie. if your old folder was called TPetDataJL, your newly copied TPetData folder will have to be renamed TPetDataJL.)

 

Part 2 - Importing

step 1: It's time to import your students into Gradebook. Load up Gradebook + and go to File > Import SIRS File . . .

step 2: Click on the button that has the 3 dots on it, beside the "Path to Data" box:

import1

step 3: Navigate to the t: drive, as seen in the diagram below:

import2

step 4: Double-click on the folder called "gradebook."

step 5: Click on the file with your name on it and click "Open." 

import3

step 6: Click "Import."

step 7:  It will take a few seconds to import all your students into GradeBook.  A message saying 'Import Complete' will come up. You're done!

 

Part 3 - Organizing (Optional for semester 2)

One last step you may want to do, is to re-name each semester 1 class so it keeps your Gradebook+ Quick Launch window organized as seen in the diagram below:

import4

Notice I've renamed each semester 1 class with a "s1" in front. To do this I simply right-clicked on each class, went to "Class Properties" and typed in the "s1" in front of each name.

 

Part 4 - "Pinning" (Optional for semester 2)

If you teach classes in semester 2, that are the same as semester 1, you can save a ton of time setting up each class, by "pinning" open the s1 classes - see diagram below:

pinning

step 1: Open a class from a previous semester, by hi-liting it and hitting "Launch Class Summary."

step 2: Click the small picture of the "pin" in the corner of the window. (Clicking this pin, will keep the window open as you open one of your new classes next.)

step 3: Click on a semester 2 class, that is identical to the one you "pinned" open and hit "Launch Class Summary." Both windows should now be open side by side.

step 4: Now you can copy an entire component from last semester to this semester, by clicking the "Copy Component" button: (see diagram below)

pinning2

step 5: Once you copy the component, go to the new semester and click the "Paste Component" button. Repeat this for all the components. (You may have to change all the dates, that's the one downside of "pinning!"

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14. Settings, When Setting Up Gradebook Components/Tasks/etc.:

options

options2

periodsettings

weighttype

typeofgrade

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For other Gradebook help, contact:

stuart.harris@rbe.sk.ca